No Dues...Not even One

Students in the final year of Engg. College have different feelings about leaving the college depending on their way of thinking.

Some may feel happy as they are gonna go home or native state leaving behind the dreadful mess food & torture of the academic pressure. But they still don't know that they have to face much more while doing their job.
Some may feel sad as they will miss the college days, activities & life style such as masti with friends, campus-gossips, class-bunking, night-outs for internals, college festivals, etc. When they start doing their jobs, they are gonna miss all of these stuff.

Whatever be your feeling...At that time I was neither happy nor sad. I was only thinking about how to complete the NO-DUES!!!!!

I studied in IT-BHU ( Institute of Technology, Banaras Hindu University). It's a government-aided college. As in Government, there are many procedures and forms in completing a process, it's the same here too.
If you don't get NO-DUES as determined by the college, you are not gonna get your final semester grade-sheet as well as your caution deposit, not to specially mention about your degree. NO-DUES form should get signed at many places in many departments.

From Administration office, you should get 4 copies of the NO-DUES form. Wherever you go for NO-DUES, you should get it signed on all the four copies of that form.

• In my First year, we had many labs and workshops. So, we should get the NO-DUES form signed at the following labs  :-

1. Applied Physics Lab
2. Applied Chemistry Lab
3. IT-Computer Lab
4. Engineering Drawing Lab
5. Electronics Engg. Devices Lab
6. Electronics Engg. Circuit Lab
7. Workshop:- This one is a bit lengthy but can be done in one day. You need to take a separate NO-DUES form from main workshop. It contains all the 11 or 12 workshops from where it needs to get signed. When it gets signed at all workshops, you need to submit that form along with the main NO-DUES form. They will keep their NO-DUES form and will sign in your main NO-DUES form.

• We have two libraries in our campus.

1. University Library
2. College Library

We can get library cards from both libraries. Getting library card from college library is easy. You just need to have semester fee receipt. But it's really a lengthy process to get a library card from university library. As I never totally utilized the college library cards, I never felt it necessary to get the university library cards. So, I never took a library card from University library in four years. Even then I need to get NO-DUES from there.They asked me to produce previous semester fee receipts. But they are lost with time. But I convinced them that I never took a single book from the library. U need to get the NO-DUES form signed first at the university library and then at college library. There too, they asked for previous semester fee receipts. But here, he had record of persons who didn't return library books. Good for me! So, Got clean chit here too.

• N.C.C (National Cadet Corps) :- I joined N.C.C in 8th class. But discontinued it afterwards due to change of my school. In university, there is N.C.C but never joined it. I don't know exactly where their main office is. Still I need to get the NO-DUES from there too. But it was easy to get NO-DUES from N.C.C.
• I.T Gymkhana :- In my four years of engineering, I never utilized my college Gymkhana. I didn't went to the Gymkhana Gym or their playground. I used to play cricket in other playgrounds with friends or table tennis in the common room. It was easy to get NO-DUES from here too.
• Hostel :- Here first, You need to get a separate form from warden office and then get NO-DUES from the Maharajs (Mess Owners)  of all the messes in the hostel & also from the canteen owner too. If you submit that completed form in the hostel along with the main NO-DUES form, then the warden will sign on both of them and returns them to you.
• Hostel Coordinator :- Hostel Coordinator will sign only after getting your present hostel warden sign on the main NO-DUES form.
• Department:- It's now department's turn. They will provide you with a separate NO-DUES form which consists on nearly 20-25 teaching staff (Professors, Readers, Lecturers) and 8 Electrical Labs. Need to get it signed by all of them. After completing it, you should submit that form along with the main NO-DUES form in the HOD ( Head of the Department) office. HOD will sign when he feels that he has some free-time.
• Assistant Registrar:- You need to get it signed by Assistant Registrar. At that point of time, I guess that he was on leave. Deputy registrar is next in power. So he signed on the main NO-DUES form.

In order to get the caution money back, you need to produce your first semester fee receipt. As I said, I don't have them. Now I have to get a duplicate. This too has a very lengthy process but I had no other choice but to follow it.

1. A letter requesting for the duplicate needs to get signed by the HOD.
2. This letter should be submitted in the financial section along with Rs.25 (Rs.25 for each semester) as penalty.Then they will give you a receipt.
3. Now submit this receipt in the administrative office.They will ask you to come 1-2 days later to collect the fee receipt.

Huh!!!What a waste of time. It is easy to  preserve it than following this whole procedure.
If you already have the first semester fee receipt, then the above procedure is unnecessary. Take two xerox copies of the main NO-DUES form. Submit One copy in the department and keep the other one with yourself.
Now buy postal cover and attach stamps worth Rs.22-25 so that they can send a cheque or DD of your caution deposit. Mention your postal address on the cover. Place the four copies of the main NO-DUES form and Hostel NO-DUES form along with the first semester fee receipt. Submit it in the financial section. Here it comes to an END!!!

DISCLAIMER:- The above information may not be complete. I maybe missing some minor details.